Our project management relies on rigorous organization structured around agile methods and continuous monitoring, ensuring optimal coordination and the achievement of our objectives. We have chosen to implement the SAFe (Scaled Agile Framework) methodology\footnote{For more information, we encourage you to visit the official SAFe website: https://scaledagileframework.com/}, which is particularly suited for large teams and complex projects but also adaptable for smaller teams like ours working on mid-sized projects. SAFe enables us to prioritize in a structured way, foster cross-team collaboration, and quickly adapt to changes, thereby ensuring alignment between strategic goals and operational tasks. Additionally, it provides a week-by-week overview of completed tasks, those that faced challenges, and more. This approach helps us better estimate the time required for specific tasks and assign them to the most suitable team member based on their skills and availability for that week.

To maintain smooth communication and steady progress, we hold weekly meetings with all team members. These sessions allow everyone to share updates, identify obstacles, and align on common objectives, fostering complete transparency and collective alignment. Furthermore, each week, new goals and tasks are set, a process essential for reassessing priorities and adjusting actions based on the current project needs. This also helps break down work into manageable stages, making progress measurable and simplifying performance evaluation. These weekly meetings are typically held on Zoom. For direct communication between two team members, we use Discord, which allows us to organize discussions within themed channels.

Finally, to maximize responsiveness, we hold five-minute micro-meetings each day as needed. These brief check-ins allow us to quickly address any blocking issues, clarify specific questions, or coordinate immediate actions without disrupting ongoing workflows. Through this rigorous yet flexible organization, we ensure that the project progresses under optimal conditions, allowing each team member to contribute effectively within a clear and collaborative framework.